EXECUTIVE ASSISTANT

Abidjan, Côte d'Ivoire

Remote (Temps Plein)

French & English

Jun 3, 2022

Notebook and Pen

Overview

The main function of the executive assistant is to take care of the administrative tasks inherent to the management so that the person in charge is relieved of them and can concentrate on his core business. He/she is also the guarantor of his/her agenda, takes care of the treatment of e-mails/couriers, and also, the organization of missions and travel. The executive assistant is responsible for the preparation of documents for meetings as well as the reports of meetings in which he/she participates. He/she also translates documents from English to French and vice versa. He/she is the window of the management.

Responsibilities

Description

  • Location: Remote, or Ivory Coast

  • Department: Program

  • Reports to: Chief Operating Officer

  • Languages: French and English

1. Team Scheduling & Coordination:

  • Coordinate and support internal leadership and country interdepartmental team meetings, including taking minutes and following up with participants on action items

  • Support logistics for meetings

  • Coordinate and maintain a master calendar for the U.S. office

  • Coordinate and maintain calendars for Muso's global Leadership team as needed

  • Monitor and track documents, projects, and tasks related to global Muso Initiatives


2. Board Scheduling & Coordination:

  • Board meeting preparation and communication, including the planning and preparation of quarterly Board packets, including consolidation of inputs from relevant stakeholders for the completion of the Board deck

  • Scheduling support for Board committees as needed

  • Support logistics for meetings

  • Travel support for the Board committees as needed


3. Translation support:

  • Provide live written and/or verbal translation during team meetings, Board meetings, and external meetings as requested

  • Provide document translation as requested


4. Travel Support:

  • Support in the development of and ensure compliance to global travel policies

  • Assist on travel needs and site visits for existing and/or potential partners

  • Support in booking and managing flights & lodging for team members or partners as needed


5. Special Projects:

  • Support the COO in the formulation and preparation of special projects and the monitoring of the associated activities and deliverables

  • Other administrative duties or special projects as requested, including procurement for the execution of the above duties, as instructed by the COO or CEO

Skills and Experiences

  • University degree (license) or equivalent experience

  • A minimum of 2 years of proven experience in providing administrative support to senior leadership teams

  • Proven experience in managing internal projects

  • Fluency in French and English

Not required, but A Plus

To apply, please submit a resume and cover letter to careers@musohealth.org with "Executive assistant" in the subject line. Only shortlisted candidates will be contacted. The application deadline is 07/06/2022


Muso is an equal opportunity employer. We believe in creating a diverse community and strongly encourage people of color, female candidates, as well as candidates with lived experience from underrepresented communities to apply. This new position is an incredible opportunity for someone to put their technical skills to work in management and strategic leadership role that creates a big impact for patients at scale.

Salary & Benefits 

Attractive remuneration and health insurance. This position will receive vacation in accordance with regulations in the country where he will be based. This role will also receive support for professional development opportunities.